Self Management vs Professional HOA Management

Every community association reaches a point where they need to decide whether to soldier on with self-management or to hire professional help. Such a decision can be difficult to make, especially when you don’t know the difference between self management vs professional HOA management. Learn the pros and cons of each option below.

In this article:

Self Management vs Professional HOA Management

Choosing a property management company is without a doubt one of the most crucial decisions that an HOA board of directors can make for their association. Some states now mandate that associations have a property manager, with a few even going as far as to require that the property manager meet a certain certification.

In almost all cases, association managers guide and inform the board of directors which they serve. As we will see, the specific roles that come with managing a community can change with each scenario, but the manager always serves to assist the board.

What Is a Self-Managed HOA?

Manage yourself quote on a piece of paper. Self Leadership. | self-managed hoaSelf-managed community associations utilize volunteers to do all the work. Everything from the management of the association’s daily routine tasks to the enforcement of rules is done by volunteers from within the association.

This is obviously much cheaper in the sense that the association does not pay a management company. The volunteers act as a manager working for free.

However, board members often work day jobs and have a limited amount of resources to dedicate to the association. The responsibilities that come along with this type of association management also tend to cause burnout among officers of the organization. For this reason, many turn to professional services.

Types of Professional HOA Management

When it comes to professional HOA management, it’s important to choose the right type for your community. Evaluate your needs and what you require from a management service. Consider your association’s budget and whether or not you can accommodate such an expense. From there, you can make a decision.

There are three general types of professional HOA management. Let’s break them down one by one.

1. In-House Management

Some associations with many members may choose to retain a property manager directly, meaning the association hires the manager as an employee. This is known as in-house management.

In-house management is cheaper than paying for full-service management from a professional company. An in-house manager can also be a volunteer. However, in-house management can have its disadvantages.

If your manager goes on vacation or gets sick, who will step up to fulfill this person’s responsibilities? Also, who is the manager accountable to? With all of the headlines in the news about in-house managers taking money from their associations, one must act with caution.

2. Financial-Only Management

The next step up from in-house management is financial-only management, where the association’s board of directors makes the big decisions but leaves the financial functions to a management company.

Tasks such as pulling reports for financials, collecting and processing HOA dues, and the cutting of checks to pay bills are all handled by the financial management company. They can also offer guidance on decisions and direction for a board of directors.

3. Full-Service HOA Management

Full-service HOA management removes as much of the burden of the board of directors as possible, making it the most expensive type of management. However, full-service management can also help reduce expenses through better budgeting and more streamlined processes.

With full-service management, the management company does all the same things they would under financial management, plus much more. They usually help enforce violations, coordinate with vendors to complete maintenance issues, and help to establish reserve funds. As an added bonus, a professional HOA management company has a check and balances system that strongly inhibits theft from the association.

If the community wants, the management company will usually perform drive-by inspections to ensure compliance with the association’s covenants. Each association is assigned a community manager who works directly with the board of directors and attends annual and regular board meetings. But, just as important is the experience and guidance that a professional community manager can offer.

Self-Managed vs Full-Service HOA Management: Which One Is Better?

BETTER - fluorescent Neon tube Sign on brickwork | self-managed hoaNow that you know the difference between self management vs professional HOA management, you can choose whether to stick to the former or make the switch to the latter.

The decision normally isn’t an easy one, especially since change is often scary. Additionally, every community has different needs, so there is no right answer. To help you make a choice, here are the pros and cons of each option.

The pros of self-management:

  • The HOA board has full control over the association and decisions
  • Saves money in the short run

The cons of self-management:

  • Board members often lack the time, causing burnout
  • Not all board members have the necessary skills and expertise, which leads to inadequate or inefficient work
  • Limited resources
  • Not much experience

The pros of hiring a full-service HOA management company:

  • The HOA board can learn the best management practices from professionals
  • Frees up time for the board to focus on more important issues
  • A team of highly skilled experts to do the job
  • All-around work, including maintenance, financial management, collections, insurance, homeowner communication, vendor relations, payments, and the like
  • Access to a wide range of resources, connections, and professionals such as lawyers and accountants
  • An unbiased third party can work as a mediator of conflicts and deters fraud

The cons of hiring a full-service HOA management company:

  • The HOA board doesn’t have full control over the association and decisions
  • More expensive in the short run

Self Management vs Management Company

Business Meeting Sun Professional Strategy | self-managed hoaSelf-management usually works for smaller communities because the size makes them more manageable. Larger communities, on the other hand, typically call for expert hands due to increased workloads.

Every association is different, though, which means there’s no blanket answer to whether or not you should hire an HOA management company.

However, when deciding between self management vs professional HOA management, remember to take the community’s needs into account. After all, the main goal of an HOA is to maintain the community and its property values.




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