Should board members get written consent from owners to use their email?

Question:

I’m an HOA board member here in Colorado. We have another board member who insists we need to have specific written permission from our homeowners in order to send the business related emails. Is this correct?

Jim

 

Answer:

Hi Jim,

According to the Colorado Common Interest Ownership Act (ยง 38-33.3-308), the association shall provide notice of all unit owner meetings (special and regular) via electronic mail if the unit owner requests to receive the notice through electronic means and if the unit owner provides the association with his/her email address.

Unlike in other states, Colorado law does not expressly say you need written permission. To be on the safe side, though, it is best to obtain written consent from unit owners before using their email address in such a way.

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