Best HOA Management Software
Effective software can be difficult to come across simply by chance. If you are searching for the best software for homeowners association management, the following are good places to start.
Condo Manager is built for both self-managed associations and management companies alike. It is an all-around software that comes with many noteworthy features. Accounting is a particular strong suit since it comes with full accounting solutions, including bank reconciliations, monthly financial reports, and even budget planning.
Apart from that, this cloud-based condo management software also boasts a module for tracking service requests and work orders, loads of communication capabilities, a file management system, and even a web portal. It also has a user-friendly interface and would take beginners no time at all to navigate through. All this and more make Condo Manager one of the best HOA software around.
Condo Control is known for being an all-in-one software that delivers HOA, condo, and property management features. It allows boards to track violations, manage assets, communicate with residents, and receive online payments using one convenient medium. It also provides varied reports that let boards analyze their spending, work orders, and violations.
Although Condo Control is not particularly accounting-forward, it does integrate with other software that offer accounting solutions. This condo management software is also known for continuously improving its features based on the feedback and suggestions of its clients.
HOA Express is more focused on providing websites for community associations, but that is not necessarily a bad thing. In fact, HOA Express knows its strengths and emphasizes them.
Given that communication has now largely moved to an online platform, many condos and HOAs can benefit from establishing a community website. This website builder, in particular, can also help with several facets of management including alerts and notifications, document storage and management, payment processing, member database management, and calendar management.
Perhaps one of the most popular qualities of HOA Express, though, is that it comes with a free version, unlike so many other providers. As such, it is definitely one of the best free HOA management software out there today.
MyCommunity™ is a web-based HOA management software designed for associations of all sizes. Some of its most popular features include integrated accounting, late fee calculation, a member database, billing & invoicing, and even an owner portal that members can log into 24/7.
Additionally, MyCommunity™ comes with a number of comprehensive management tools that allow you to monitor and manage your calendar, committees, documents, insurance, maintenance tasks, and leases. It also comes with commercial property management capabilities if your HOA needs it. Plus, MyCommunity has a mobile version so you can access the program from anywhere.
When it comes to the best HOA management software, it’s hard not to mention Yardi Breeze. This management system comes with impressive features like appointment scheduling, cash flow analysis, contract and license management, critical date alerts, and built-in accounting. You can also easily track violations, share files, calculate late fees, and manage your taxes.
If your condo or HOA also manages commercial properties, this software boasts modules like lease management, tenant tracking, vacancy management, and a property database. Aside from that, Yardi Breeze also boasts a convenient online portal for members for easy payments and service request submissions.
Finding the best HOA management software for your condo or homeowners association can be an uphill battle. However, considering its importance for self-managed communities and HOA management companies alike, it is something you can’t do without.
What Is HOA Management Software?
Homeowners association software is a management tool designed to automate and digitize most of the back-office administrative tasks related to running a community. Most HOA software are all-in-one solutions that come with multiple modules and features.
With HOA software, your association can streamline most processes and save both time and money. You can also use software to maintain contacts, generate financial reports, improve communication, and manage your website. Software allows for the more convenient and accurate management of your community.
Why You Need HOA Management Software
Community associations come in all shapes and sizes. And while you can certainly run one without using management software, there is no denying that software makes everything easier and faster.
Who will benefit from HOA management software?
- Self-managed boards. Serving on an HOA board takes a lot of time and hard work. And, for many communities, hiring a manager or management company just isn’t the right fit or in the budget. An HOA management software, though, can make operations go smoother.
- HOA management companies. Management companies often juggle countless associations, making it difficult to keep track of tasks and prioritize clients. The beauty of HOA management software is that even companies can use them to maintain a systematic and organized management system.
How can HOA management software help?
- Send billing statements and process invoices from one place
- Allow homeowners to conveniently pay their dues and fees online
- Keep track of and resolve maintenance requests and work orders quickly
- Allow homeowners to submit architectural change requests digitally and board members (or committee members) to approve or deny requests more conveniently
- Issue and monitor violations easily
- Monitor maintenance and repairs as well as construction projects
- Let residents book or reserve common facilities online
- Communicate with residents directly from the system (including sending notices, newsletters, and announcements)
- Make governing documents and other records readily available for viewing
- Keep and update all records from one place
- Create and monitor budgets
- Generate financial reports anytime
- Generate analytics to help you make informed decisions
- Automate certain tasks such as notices, event reminders, accounting entries, and more
- Keep your information secure in the cloud
- Access records and manage your HOA while on-the-go
What Features to Look for in HOA Software
Not all HOA software are made equal. Some offer modules that others don’t, while others focus on a specific type of service (i.e. website building). It is important to choose the right software for your HOA, and that often means going for an all-in-one kind of platform.
Here are the features that really matter in HOA software:
1. Accounting and Financial Reporting
Good HOA software should come with accounting capabilities that will allow you to keep track of your finances. It should also provide you with accurate reports as well as the ability to reconcile your bank statements.
2. Communication Tools
A comprehensive communication system will let you keep residents informed using various mediums (emails, push notifications, alerts, etc.). Good software should be able to send messages en masse and individually, too.
3. Event Management
Look for HOA software with a great events management system. With this, you can schedule events on your calendar and maintain an online calendar for residents. It should also help you with the actual event itself, letting attendees register and pay for tickets online.
4. Online Payment System
Offering a convenient method for members to pay their dues online is one way to keep them happy. Great software comes with multiple payment methods, including credit/debit cards and ACH drafts. Members should be able to link their bank details directly to their accounts.
An online payment system is also a good way to reduce delinquent payments, which your software should let you keep track of as well.
5. Online Resident Portal
Go with software that comes with a portal that residents can access online from anywhere. This portal should allow members to update their profile, pay dues, view the events calendar, respond to messages, and access HOA records with a few easy clicks.
6. Resident Database
Your software should let you keep a master list of your members’ information and allow you to search using filters. This includes their names, contact details, profiles, etc. Updating their information should come easy, too.
7. Violations Tracker
Residents will violate the rules every once in a while, so your software should come equipped with a tool to track that information. This is particularly helpful for larger communities where a number of violations can take place all at once or overlap. With this module, you can easily keep track of members’ violations, access their violations history, and send notices.
Your Community Deserves the Best HOA Management Software
Running a condo or homeowners association is hard enough on its own. But, when it’s compounded by complicated financial transactions and an endless stream of things to monitor, it becomes almost impossible. That’s why HOA management software is absolutely essential. Not only does it alleviate some of the pressure from board members, but it also makes for more effective and efficient operations.