[ton1]

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Yes, @nychrisjohn is correct. If ARC requests are subject to review and votes (e.g., approvals or denials), the meeting must be publicly posted in advance and accessible to members. Moreover, there’s an obligation to individually notify any member whose ARC request will be scrutinized during that session.

If no such review is scheduled, then the ARC committee meeting may be held privately.

[ton1]

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The above user is correct. All associations need to file tax returns with the IRS. If you haven’t been doing this already for the past x years, you will likely need to face a penalty. Not sure what the penalty is though…

[ton1]

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I am on the board of a smalll HOA and we don’t have any meeting rooms for us to meet physically. We have had to rely on restaurants, cafes, and co-working spaces in the past (pre-pandemic). Now, there are still some places that we used to go to that are not accepting large groups or are still not open for events. So virtual meetings are not just a matter of efficiency for us – it’s also much more practical. Anyone can attend from anywhere with an internet connection.

[ton1]

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I second what cascascassie said. In addition to that, I would also advise you to do the following:

1. Set a fair rental rate. You can ask your HOA manager for help with this one. But if you’re self-managed, I would say a good way to gauge the price point is to look at similar rentals in your area. You also have to make sure your revenue covers your expenses with some profit to spare.

2. Establish your rules. This includes the procedures residents must follow when they want to rent out a facility as well as general rules to follow when holding events. You might want to impose maximum occupancies, rules on whether or not alcohol is allowed, pet rules, rules for cleaning after renting, and rules about gate passes for guests (if you live in a gated community).

3. Have the renter sign a contract. This was our mistake when we first started renting out our pool. There was nothing in writing that outlined our agreement with the renter, so nothing could be traced or referred to. Get a good lawyer to draft your contract, too.

4. Don’t forget to advertise. When we first announced the rental scheme, we had requests that came flooding in for the first few weeks. After that, things started to lull significantly. Pretty soon, our rentals weren’t bringing in any revenue at all. We didn’t really give much thought into advertising, so people basically forgot that they could rent our facilities. Some homeowners didn’t even know rentals were available (we live in a pretty big community with about 500+ units). Even if it’s just a weekly announcement in your newsletter or a banner on your website, make sure people know your facilities are up for rent.

This is all based on personal experience as we’ve been renting out our facilities for a while now and I was one of the board members that spearheaded this project from the beginning. Hope you find these helpful.

[ton1]

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It def seems like your board is hiding somethin if they dont wanna give you the records – like maybe you didnt really break any rules n theyre just makin stuff up or somethin

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